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SPP/APR Planning Calendar |
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SPP/APR Calendar
Updates and What's New...
| Purpose of the SPP/APR Calendar The SPP/APR calendar was designed to assist States with the preparation and timely completion of the State Performance Plan and Annual Performance Report. Because a number of data and collecting reporting responsibilities of States are completed at various times throughout the year, developing a calendar based on the four seasons of the year seemed to serve as a useful prompting strategy. Rather than evenly dividing the calendar into quarters of four month periods, it has been developed to reflect key data and reporting cycles of the APR. For example, in the Spring, an important activity that should be underway is the planning and implementation of collecting post-school outcomes for Indicator 14 By aligning each season to key APR events, States will be able to respond accordingly.
Using the SPP/APR Calendar Using the calendar is a fairly straightforward process. Under each season, several links are available that pertain to: What States Should be Doing, Tools and Resources, and Resource and Specialty Centers. In the case of What States Should be Doing, suggested activities are provided to help States think through the process of completing their APR. These suggestions are provided for State personnel that represent Part B and Part C. Suggestions and recommendations are also offered in cases where the information is applicable to both Parts B and C as well. Note that many of the recommendations and suggestions are not hyperlinked to external resources (documents, etc). In the Tools and Resources section, however, almost all of the information is hyperlinked to relevant OSEP and specialty center documents. Hyperlinked resources are in bold-face font. These documents are intended to address one or more indicators, although some may be more global in nature. As such, the content of these documents can take a variety of forms including guidance documents, checklists, rubrics, etc. The section entitled Resource and Specialty Centers are provided to link State personnel with OSEP funded centers that are responsible for addressing one or more specific indicators.
Suggestions for the SPP/APR Calendar The calendar is constantly being updated. If you have a suggestion of a link to be added to the calendar, please download the New Submissions PDF form, fill it out, and e-mail the form in. Forms are reviewed at the next meeting of the SPP/APR Calendar Committee after submission, but can take up to 2-3 weeks for processing and evaluation. Thank you for your patience during this time. If you find a change needing to be made on the calendar, please download the Change Recommendation PDF form, fill it out, and e-mail the form in. Changes to the form are processed and approved changes made as soon as possible.
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 | Spring - February through June |  | Spring - What States Should Be Doing | | | Parts B and C | Part B | Part C | The Basics
Review OSEP response to the State's FFY 2005 SPP/APR and the SPP/APR instructions to ensure that APR instructions are being followed, the correct data is being applied in the formulas, and whether the formulas are being correctly calculated.
LEA/EIS Program Reporting
Ensure public reporting of every LEA/EIS program against each State target over the course of the SPP.
Local Determinations
Develop and implement criteria to assign a Determinations category for each and every LEA/EIS program.
Post SPP, APR, and LEA/EIS Program Reports on Website
Each State is required to post their APR and most current SPP on their State website as well as LEA/EIS Program Reports.
Evaluate Improvement Activities
Evaluate the efficacy of APR improvement activities with regard to appropriateness, measurability and resource needs.
Evaluate the APR Development Process
Assess how well the APR is being implemented with regard to stakeholder involvement in development and improvement activities, etc.
| Data Analysis and Prepare Draft for Indicators 5, 6, 9, and 10
Conduct data analysis procedures for Indicator 5 (School-Age LRE), Indicator 6 (Preschool LRE), and Indicators 9 and 10 (Disproportionate Representation). Based on the results of this analysis, States should prepare a draft to report on these indicators.
Start Post-School Outcomes
Implement a process for collecting data for Indicator 14 (post-school outcomes).
| Data Analysis and Prepare Draft for Indicators 2, 5, and 6
Conduct analysis of 618 data Indicators 2 (Setting) and 5 and 6 (Natural Environments) Based on the results of this analysis, States should be preparing a draft narrative to report on these indicators.
| | Spring - Tools and Resources | | | Parts B and C | Part B | Part C |
616 Determination Criteria Provides information about the four determinations categories and actions that are taken. Dated 9/14/06
Determinations FAQ Questions and answers about federal to State determinations and what States must do at the local level. Dated 10/19/06.
State to Local Determinations OSEP guidance on State determinations of LEA/EIS programs. Includes OSEP requirements of State enforcement, issues and challenges and stakeholder involvement. Undated.
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Disproportionate Representation: Discussion of SPP/APR Response Table Language
This table provides a range of scenarios that relate to the requirements of both disproportionate representation and significant disproportionality. Each scenario provides a discussion of clarification related to the requirement followed by the action thatStates need to take in order to fully respond to the requirements of Indicators 9 & 10 or significant disproportionality. Dated October 2007.
Disproportionality of Racial and Ethnic Groups in Special Education Memorandum
This memo provides a discussion of the requirements related to 34 CFR §300.600(d)(3) for disproportionate representation as it relates to Indicators 9 & 10 of the SPP/APR followed by a discussion of the requirements of 34 CFR §300.646 relating to significant disproportionality. A table is attached to the memo which highlights both requirements. Dated October 2007.
NPSO Center Indicator 14 Tools
Various resources and tools developed by National Post School Outcomes Center (e.g., sampling calculator, checklists) to help States address post-school outcome issues.
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Part C FAQs for Indicators 5 & 6
OSEP responses to frequently asked questions involving the definition of EIS and instructions for calculating Indicators 5 & 6. Dated 12/05/06.
Child Find Tables
Includes tables of child count by State for children and youth served by Part C and early intervention programs. Includes Tables 8-1, 8-2. 8-3a, 8-3b, 8-4 and 8-4a. Dated 12/19/06.
| | Spring - Resources and Specialty Centers | | | Parts B and C | Part B | Part C |
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|  | Summer - July through August | | Summer - What States Should Be Doing | | | Parts B and C | Part B | Part C | The Basics
Review OSEP response to the State's FFY 2005 SPP/APR and the SPP/APR instructions to ensure that APR instructions are being followed, the correct data is being applied in the formulas, and whether the formulas are being correctly calculated.
Evaluate Improvement Activities
Evaluate the efficacy of APR improvement activities with regard to appropriateness, measurability and resource needs.
Evaluate the APR Development Process
Assess how well the APR is being implemented with regard to stakeholder involvement in development and improvement activities, etc.
| Analyze Monitoring Data
Analyze the data obtained from monitoring activities over the course of the year.
Draft Indicators B15 and Timely Correction for Compliance Indicators for B (i.e., 4a, 9, 10 11, 12, 13).
States need to think about how to articulate their system of general supervision for Indicator B15. Focus should be placed on how the system facilitates timely correction for Indicators 4A, 9, 10, 11, 12, and 13.
Analyze Results of ECO Data and Prepare Draft for Indicator 7 (Preschool Outcomes)
Analyze data obtained from COSF ratings or other assessments used to measure social-emotional skills, acquisition and use of knowledge and skills, use of appropriate behaviors to meet their needs. Based on the results of data collection and analysis, States should be preparing a draft of Indicator 7.
Analyze Results of Parent Survey Data and Prepare Draft for Indicator 8 (Parent Involvement)
Prepare a draft of the results that were found based on data obtained from parent surveys.
Analyze Results of Post-School Outcome Data and Prepare Draft of Indicator 14 (Post-School Outcomes)
States should be implementing post-school data collection activities. Once completed, State efforts should focus on analysis of the data. Based on the results of data collection and analysis, States should be preparing a draft of Indicator 14.
| Analyze Monitoring Data
Analyze the data obtained from monitoring activities over the course of the year.
Analyze Results of ECO Data and Prepare Draft for Indicator 3 (Early Childhood Outcomes)
Analyze data obtained from COSF ratings or other assessments used to measure social-emotional skills, acquisition and use of knowledge and skills, use of appropriate behaviors to meet their needs. Based on the results of data collection and analysis, States should be preparing a draft of Indicator 3.
Prepare Draft for Indicator 9 (General Supervision) and Timely Correction for Substantive Indicators (i.e., 1, 7, 8)
States need to think about how to articulate their system of general supervision for Indicator C9. Focus should be placed on how the systems facilitates timely correction for Indicators 1, 7, and 8.
Analyze Results of Family Capacity Survey Data and Prepare Draft for Indicator 4 (Family Capacity)
Prepare a draft of the results that were found based on data obtained from parent surveys.
| | Summer - Tools and Resources | | | Parts B and C | Part B | Part C |
Issues of General Supervision and the Annual Performance Report
A PowerPoint presentation prepared by NCSEAM describing key components of a system of general supervision. The presentation address the following questions: “What are the minimum components for general supervision?”, “How do the components form a system?”, and “What are the processes operating within the system?”
Description of General Supervision System
A one-page summary of SPP “examples of topics” to address in the description of a State’s system of General Supervision. Identifies components of the system, how the components function as an integrated system and how the system ensures correction of noncompliance. Undated.
Big 8: General Supervision
A series of documents and pdf documents and PowerPoint presentations that provide information about effective general supervision, particularly the 8 “puzzle pieces” that comprise the key components of general supervision. Information is available for Part B and Part C audiences. Includes the NCSEAM document “Developing and Implementing an Effective System of General Supervision.” Dated January 2007.
Definitions
Definitions of terms commonly used in monitoring, e.g., finding, correction, enforcement. Dated 8/23/07
ECO Child Outcomes Summary Form (COSF)
Description of the summary form that can be used to consider assessment information in five measurement categories of the ECO Child Outcomes Summary Form (COSF).
Outcomes 101: ECO Q & A
Summarizes many questions frequently asked about the child and family outcomes measurement process and provides brief answers.
Instrument Crosswalks
An ECO Center cross-reference of the functional skills assessed by various published instruments with the child outcomes required by OSEP for Part B/619 and Part C programs. The purpose of the crosswalk is to assess the degree to which published instruments measure the required outcomes.
| Collecting Post-School Outcome Data: Strategies for Increasing Response Rates
Practice brief prepared by the National Post-School Outcomes Center (NPSO), intended for SEA and LEA personnel responsible for designing systems to collect post-school outcome data. Contains an overview of the requirement to collect post-school outcome data and includes recommendations and strategies that states can use to secure sufficient response rates, particularly with regard to youth that drop out. Dated January 2007.
Indicator 15 Worksheet (Word document)
or Indicator 15 Worksheet (Self-calculating Excel spreadsheet)
A worksheet to be used for compiling general supervision findings of noncompliance for reporting in Indicator 15. Dated 8/22/07.
| Part C APR FAQs
Questions and answers to assist States with addressing Part C APR indicators. Dated 10/13/06.
Indicator 9 Worksheet (Word document)
or Indicator 9 Worksheet (Self-calculating Excel spreadsheet)
A worksheet to be used for compiling general supervision findings of noncompliance for reporting in Indicator 9. Dated 8/22/07.
| | Summer - Resources and Specialty Centers | | | Parts B and C | Part B | Part C |
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