• MEETING REGISTRATION: Please complete the Online Meeting Registration HERENO LATER THAN FRIDAY, SEPTEMBER 12, 2008. State Directors may specify two persons (State Director and Designee) for reimbursement by SERRC. This will be specified in the online meeting registration. There is no meeting registration fee.
• Participants - State Directors and up to two additional staff members: Additional state staff members and SERRC invited guests are welcome to attend; however, your agency will be responsible for expenses. All participants will need to complete the online meeting registration form by September 12, 2008.
• Hotel Reservations: Each individual guest must make their own reservations by calling The Renaissance Montgomery Hotel at 334-481-5000 or 877-545-0311. Please identify the group as “SERRC” when making your reservation to get the $109.00 rate + tax for deluxe rooms, which will only be available until September 12, 2008. Reservations must be guaranteed by a first night deposit or guaranteed with a major credit card. • Lodging Reimbursements: SERRC will reimburse lodging expenses for two nights, up to the conference rate, plus taxes, at the Renaissance Montgomery Hotel for one person from each state (State Director or Designee).
• Meals: SERRC will provide continental breakfast and lunch on Thursday and Friday. Participants will be on their own for all dinners. No per diem or meal receipts will be reimbursed to participants.
• Flight/Travel Arrangements: All participants or their agencies must arrange their own flight reservations and travel. SERRC will reimburse flight expenses (receipt required) or, if traveling by automobile, mileage costs for one person from each state (State Director or Designee). For reimbursement of air travel costs, participants are requested to make reasonably economical arrangements. If expected to exceed $600, contact SERRC to request/verify special circumstances.
• Local Ground Transportation: The hotel does not provide shuttle service. For alternate transportation: 334-613-0600. Estimated taxi fare: $20 (one way). For local airport car rental information go to: http://www.montgomeryairport.org/
The Montgomery Regional Airport (Dannelly Field) is located near the intersection of Hwy 21(Selma)/US 80 and I-65/US 82. Heading east from the airport, follow US 80 East, merge into I-65 North – Montgomery/Birmingham ramp, take exit 172 (Herron St then a slight left at N. Holt St, turn right at Bell St and continue onto Tallapoosa Street. The Renaissance Montgomery Hotel is located downtown, approximately 8-9 miles or 15 minutes from the airport.
• Expense Reimbursement: A participant payment/reimbursement request statement and expense form will be provided to participants designated for reimbursement and who have completed the SERRC Meeting Registration and AU Vendor Registration - Payment Process. Please save your “zero balance” lodging receipt and reimbursable air and ground travel receipts, then attach to your completed reimbursement request paperwork.
• SPECIAL NEEDS: Please advise us of any special needs requiring accommodations or dietary restrictions.
• CANCELLATION: To avoid hotel and meal charges, we must ask that you cancel 72 hours before the start of the conference.
• QUESTIONS: Meeting arrangements and logistic questions to Camiko Banks at
